Can productivity exist without consistency

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9 Ways the Cloud Improves Productivity

The workplace is an evolving creature. Year after year, new technologies, processes and theories push their way into organizations around the world, propelling business into each new era. Many of these changes – things like the open office, free meals and gym memberships, remote work – are all geared towards one goal: Improving employee productivity.

One proven method of increasing productivity among employees is cloud adoption. The adoption of the cloud has been driven by the digitization of the business world, which has exponentially added to the amount of data, programs, and systems that an organization needs to manage in order to keep up. The cloud offers the best way to keep your business organized and innovative, and businesses have reported back strong results.

A recent survey found that 79% of respondents reported that they’re saving money, seeing more productivity and enjoy better security as a direct result of using the cloud, while another 51% of cloud users reported higher revenue growth rates over competitors.

For the modern CIO, using technology to help improve employee work levels is par for the course, and an effective cloud model can help make it happen. Here are 11 ways the cloud enables you to create a more productive workplace for your employees. 

1. More Flexibility and Agility

Whereas agility was once considered a need only for technology companies, staying nimble and being able to shift your organization to wherever the market going is now required for any business.

The cloud enables opportunities that simply don’t exist without it, such as the ability to instantly deploy an application or service to all employees with one click. As your organization grows and changes, flexibility becomes that much more important in maintaining productivity. Being able to easily adopt and deploy services as you need them and monitor workloads is a huge gain for the organization, and one that’s only available with a cloud instance.

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2. Reliability and Consistency for Customers and Employees

The consistency provided through cloud services enables higher productivity on many levels. First, the cloud enables a more unified and better organized workforce with a cloud-based central repository and other shared services, also known as ‘groupware’. The repository can include marketing materials, company information, industry information, and more, which can be updated by the relevant groups and used throughout the organization. A cloud-based repository removes the need to constantly request the latest versions of certain materials while also eliminating the damage that using outdated materials can bring. By enabling employees with a central platform to communicate as well as find and share documents and other company resources, you’re freeing them up for better and deeper collaboration and higher productivity- no matter where they are.

The cloud also offers both employees, and by extension, customers reliable, high quality service, no matter how many users and employees you need to serve. With a more seamless work experience using the cloud, employees tasked with dealing with customer service are enabled to be more responsive with customers and prospects, as they can more quickly get answers to questions, send and receive documents, and resolve their issues. The ability to solve more customer issues and answer more prospect questions keeps the business momentum going, allowing the business to accomplish more in less time.

3. Enhance collaboration and mobility

A Forbes survey recently found that 64% of respondents indicated that cloud-based collaboration tools have helped their organizations execute faster than before, and 87% of leaders surveyed indicated that cloud-based solutions “represent a true breakthrough in collaboration”.

With the traditional workplace breaking down into more remote, decentralized teams, the need to collaborate efficiently whether employees are in or outside of the office is more important now than ever. One of the keys to higher productivity is through enabling your employees to more easily work together through the myriad collaboration tools available in the cloud.

With the cloud and cloud-based apps, company documents, emails, and projects are accessible whenever and wherever employees need them on a self-service basis. Employees can join meetings, instant message each other, and work on the same document whether they’re in the same room or half a world away.

4. Increase Scalability

Yet another way the cloud improves productivity is through the more efficient use of resources throughout the organization. Knowing how and where your organization will grow is one of a business’s biggest challenges. The cloud is scalable, which is especially important for businesses that are quickly growing or have fluctuations in their business or development cycles. For those times when you need more resources or fewer, a cloud instance can easily and near-instantaneously be adapted to your needs, unlike on-premises infrastructure, which can take days, weeks, or even months to purchase and setup and can disrupt the workflow.

More than that, you can increase or decrease cloud services on demand, without interrupting service or creating any difference in performance.  When the number of users or customers jumps all of a sudden, a cloud instance can make all the difference in propelling the business forward and keeping productivity high. With the “economy of scale,” you can get the most efficient use of resources with the help of your cloud provider and a strong cloud strategy.

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by Sarah VonnegutJul 28, 2017

5. Accelerate Workflows

Time is money, and when it takes too long to complete simple tasks, employees become much less productive. Another major benefit of the cloud for productivity is that it can help cut down on the time it takes to complete projects throughout the organization. With strong collaboration, project management, customer management, and other cloud tools, employees can get more done in less time – and because they can work outside of the office with the same tools, there’s a higher chance employees will continue working from home, as well. With the cloud, employees are able to work with the mantra “work smart, not hard,” which will be visible in both your bottom line and overall morale.

6. Reduce Disaster Recovery Downtimes

The cloud makes protecting your data and systems easier with a safe backup always within reach, should disaster strike. Downtime is a major player in inefficiency among employees, and ensuring business continuity with a Disaster Recovery plan that uses the cloud for storing backups will eliminate the idleness and delayed work that comes with downtime.

Many cloud platform providers offer much higher uptime rates than the average local server, and using a multi-cloud approach with backups and offsite data stored on multiple clouds can reduce your downtime to seconds or minutes. Business continuity is not only a business enabler, it’s a productivity enabler, and the cloud can help keep the business going even when disaster strikes.

7. Reduce IT Workloads

With the cloud, no longer will your IT team have to busy itself updating individual servers or computers, purchasing and installing new software licenses, or constantly responding to employee needs. A central management system hosted in the cloud allows instant pushes for updates and licensing, and will triage IT requests and the time spent on solving them by the ability to employ fixes and solve issues remotely. In addition, cloud computing allows organizations to constantly deploy the same services, over and over, with the same results each time, allowing a more predictable workflow for IT and employees and customers who use these services.

With less of the headaches that come with all on-premises infrastructure, the IT team can shift their focus to using the cloud to better help business processes throughout the organization. Not only does the cloud reduce IT workload, it can also reduce IT costs, allowing more budget to go to further services and tools that can further improve productivity.

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